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Administrative Assistant

Job Code: 510
Reports To: Program Manager
Salary Range: Staring salary based on experience, qualification, and budget. (100% time – 40 hours per week) Non-exempt.

Position Purpose: Perform administrative support to the Program Manager some of which require advanced or specialized knowledge and skills in the area of facility coordination, bookkeeping support, database management, and information gathering associated with organizational projects.

Principal Responsibilities:

  1. Monitor office operations to ensure organizational requirements are met on a daily basis
  2. Answer and assess incoming calls
  3. Create and circulate correspondence within the organization via mail and fax methods
  4. Knowledgeable of MTSH, Inc general information
  5. Responsible for receiving, logging and distribution of incoming mail
  6. Coordinate travel and accommodation arrangements as needed
  7. Ability to effectively operate standard office equipment such as multi-line telephone system, typewriter, computer, printer, calculator, copier and facsimile machinery
  8. Maintain efficient operation of all office equipment by performing minor service duties and arranging for routine service visits as needed
  9. Responsible for maintaining office supply inventory and ordering additional supplies as needed
  10. Responsible for the preparation and setup of weekly staff meetings
  11. Perform office filing duties as assigned
  12. Perform other duties as assign


  1. Minimum high school diploma
  2. Minimum 1 year clerical experience in an office environment
  3. Experience in the area of the substance and alcohol abuse population preferred
  4. Above average organizational skills
  5. Typing speeds 40-50 WPM
  6. Ability to work in a fast pace environment
  7. Demonstrate the ability to handle multiple tasks effectively with a high degree of efficiency
  8. Telephone skills
  9. Excellent oral and written communication skills
  10. Excellent computer skills including advanced knowledge of Microsoft Office
  11. Bilingual (English/Spanish) skills (a plus)

To apply, please fax or email resume or list of qualifications including the job code number to:

JWCH Institute, Inc.
5650 Jillson St.
Commerce, CA 90040
Attn: Human Resources Department
Job Code:  510
Fax Number (323) 215-0170
E-Mail hresources

 Download a copy of this job.

The Health Resources and Services Administration (HRSA) consider JWCH Institute, Inc. / Wesley Health Centers and its providers as Public Health Services employees, providing malpractice liability protection under the Federal Tort Claims Act (FTCA). This health center is a Health Center Program grantee under 42 U.S.C. 254b, and a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n).

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