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Administrative Assistant – Mental Health

Job Code: 595
Location: Los Angeles
Program/Department: P50/ICP/RRR/FSP Behavioral Health
Reports To: Director of Behavioral Health
Salary Range: Staring salary based on experience, qualification, and budget. (100% time – 40 hours per week)
FLSA Status: Non-exempt

Position Purpose: Under the direction of the Director of Behavioral Health, the Administrative Assistant provides general support for the Behavioral Health programs: RRR, FSP, P50 located in Downtown Los Angeles (CCH & Charles Cobb Apartments).

Principal Responsibilities:

  1. Accepts and routes incoming calls in a manner that reflects on the agency in a positive way. Takes accurate messages and relays important general information to inquiries.
  2. Maintains the calendar of the program, clients and staff.
  3. Create and maintains program records, including data records (Welligent, Nextgen, and DMH IS).
  4. Maintain and monitor petty cash and program expenses.
  5. Orders and follows-up on supplies, materials and publications.
  6. Prepares meeting and training schedules and notices and polls for meetings and trainings as appropriate.
  7. Takes and prepares minutes or notes of debriefing meetings, peer and staff trainings.
  8. Communicates effectively with the staff, contract agencies and the general public.
  9. Maintains files including monthly reports for the program.
  10. Delivers and picks up documents from funding sources and other JWCH Institute, Inc. site.
  11. Maintains the security of confidential documents.
  12. Update and distribute Program Staff Roster
  13. Performs other clerical and administrative tasks as assigned, (i.e. filing, duplicating data entry, and word processing correspondence, reports and other documents).
  14. Other duties as assigned.


  1. Minimum High School Graduate
  2. Ability to effectively operate standard office equipment (multi-line telephone system, printer, Fax, Etc.)
  3. Experience handling confidential documents and detail-oriented, good record keeping and retrieval.
  4. Ability to use data base program of agency and working knowledge of word processing (Microsoft Word) and spreadsheet programs.
  5. Understands concepts relating to project.
  6. Current California Drivers License and ability to travel to multiple work sites.
  7. Two years experience in a general office environment.
  8. Ability to communicate clearly.

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The Health Resources and Services Administration (HRSA) consider JWCH Institute, Inc. / Wesley Health Centers and its providers as Public Health Services employees, providing malpractice liability protection under the Federal Tort Claims Act (FTCA). This health center is a Health Center Program grantee under 42 U.S.C. 254b, and a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n).

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